Xero

Aged debtors report in Xero

Author: Michael Austin | 11 September 2025

If you sell on credit terms to customers then you need an Aged Debtors report in Xero to help manage your debtors.

Like most accounting software, the standard presentation of aged debtors is in alphabetical order – which is as useful as a chocolate teapot!

Anyone doing credit control needs to see the largest balances first so they can concentrate on the biggest debtors and collect the most money.

And any negative balances also need to jump off the page and get themselves resolved – which is great because they will appear at the bottom of our report.

Why is the order of the aged debtors report such a well-kept secret?

Most users will want to run an aged debtors report in Xero so why is the trick of changing the order of the report such a well-kept secret?

No idea – but you now know so please make use of it and share the knowledge.

Are you getting the most out of Xero?

It’s great software but are you getting what you need from Xero in order to run your business profitably and efficiently?

We run bespoke Xero training for businesses which is tailored to fit like a glove. We use your live data and your Xero file – because it’s your business!

The starting point is a half-day training session which costs £300 plus VAT. This can be at your business or our office.

If further sessions are required then we can agree them as we go.

We also work with you if you need some ad hoc support – we’re happy to run short sessions on Teams / Zoom to help you get the best from Xero.

Michael

Related links:

Xero training for your business

She’s a bulldozer when it comes to credit control and getting paid

The VAT payment you were worrying about? That got paid last week!

© Blue Dot Consulting Limited

Get in touch

We don’t believe in forms, we believe in talking to people, finding out your needs and tailor-making a solution just for you.

Give us a ring on 020 7125 0270 or email us at info@bluedotconsulting.co.uk

Trusted by many

“Michael and the Blue Dot team have been an essential part of our journey from startup through to being an established company, and we look forward to continuing working together long into the future. They have always been on hand to offer support and sound advice whenever it is needed.”

“Blue Dot have been our accountants and bookkeepers since the very beginning of our business, and have been nothing short of outstanding throughout.”

“Blue Dot Consulting went above and beyond in helping us navigate not only the transition to cloud-based accounting but also in leading our accounts team through a broader period of transformation.

Their deep understanding of our unique needs and challenges was evident from the outset. They provided unwavering support to our team, ensuring they felt confident and well-prepared for the changes ahead.”

“Thank you again for your help and training so far – it’s honestly been invaluable.”

“I’m no expert but it has been transformative the help and advice I get from Michael and his team.

Michael was fantastic. He quizzed me on how my business worked financially and was super patient with me. Explaining everything in a non-accountancy manner. He then showed me how to utilise all the less obvious tools in the program, which he continues to do, so that I can see immediately what monies held belonged to my company and what is held for clients. I now do my own VAT returns and payroll because of his help and continued support.”

“I really enjoy working with Blue Dot Consulting — they’ve helped me take control of our financial situation in a practical, no-nonsense way.

They take a common-sense approach and, most importantly, they get things done. For example, we now have weekly planning and forecasting calls, along with monthly cash flow reviews using simple, easy-to-understand spreadsheets.

Their support has made a huge difference in how we manage and plan for the future.”

“As the business owner, it can get lonely making all the decisions.  I feel I have a ‘silent FD’ that I can call, challenge and that any idea is OK to discuss, and to arrive at a sensible way forward.”

“Having someone in the room that is happy to (in a structured way) challenge the norm and not simply accept that, because things look good, we should stop looking to improve.”

“Blue Dot are uncompromisingly systematic and thorough so that you can get on with running your business.”

“Outstanding service and support. They get things done, just what you need. Recommended.”

“It was the genuine level of care and interest in what we do as a business.

The regular check-ins and the effort to ensure the systems they’ve implemented are working for everyone stood out.

It felt like more than just a service, it was a partnership.”

“I’ve been delighted with both the service and expert advice I’ve received from Michael and his team. They take the weight off my shoulders when it comes to my business’s financial requirements, allowing me to focus on building and managing the company.”

Daniel, MD

“We are a small organisation with no in-house financial expertise, so it’s a huge weight off my mind knowing that I can rely on Michael and his team to take care of everything.”

Wendy, Chief Executive

“I can wholeheartedly and highly recommend Michael and his team at Blue Dot as an exceptional accounting firm. They put my mind at rest knowing I am in excellent hands.”

Emma, MD

“Michael and the team are my saviours. Always helpful, approachable and reliable. They show an interest in my business and give excellent advice and recommendations. Above all, they are highly likeable and fun to work with.”

Wendy, Founder & MD

“They went above and beyond in helping us navigate not only the transition to cloud-based accounting but also in leading our accounts team through a broader period of transformation.”

MB, Senior Finance Manager

“You guys are brilliant. It’s been a challenging few weeks facing up to the issues but I do feel positive towards them now and I feel a weight has lifted from my shoulders. I am honestly so thankful!”

“I was a little apprehensive about working with a new accountant but I didn’t need to worry – I have found their approach to be friendly, genuine and they go above & beyond to help.”

“Michael’s straightforward, practical and tailor-made approach was perfect for me and our business.”

Lorraine, Company Accountant

“Blue Dot have been our accountants and bookkeepers since the very beginning of our business, and have been nothing short of outstanding throughout.”